National Association of Independent Writers & Editors
Facebook Instagram Linkedin twitter

Search

SubscribeLogin

  • About
    • About NAIWE
    • Board of Experts
    • Amazon-Affiliate Book
    • FAQs
    • Advertising
  • Join Us
    • Join NAIWE
    • Benefits
    • Reasons to Join an Association
  • Training
  • Find a Professional
  • Blog
  • News & Events
    • The Edge
    • Conference
    • Podcasts
    • Summer Challenge
    • Words Matter
      • Words Matter Week
      • How to Participate
      • Media
  • Post a Job
  • Contact
  • Member Sites

Member Post: Am I a Writer or Not?

July 20, 2026 Post a comment

I was born into a family of artists. On the paternal side, each generation has produced painters, sculptors, photographers, musicians, dancers, and crafters. No writers until me, and none since.

But I didn’t start as a writer. Rather, by elementary school I was illustrating my life in pen and colored pencil, outperforming peers through high school art classes and developing a reputation as an artist. We all expected me to continue into art school and become a professional illustrator.

It took only one semester of college-level training to make it clear I didn’t have what it takes to be a commercial artist. Nor did I want to be one. Art, I realized, was for myself only. I could not, would not, produce it on demand or according to anyone else’s criteria, which left me standing on square one, wondering what to do with my life.

My only employable skills were typing and spelling. These had built up in the background while I was focusing on art, first from a voracious reading habit and then from decades of writing in diaries and journals, plus composing reports in school. In fact, I had already written a novel. It arose from my teenage fantasies that initially were serial illustrations similar to comic strips. Eventually I dropped the pictures and extended the prose, first in longhand and then on a typewriter. To my surprise, I enjoyed the process. It engaged both the creative and technical parts of my brain.

By the time I nixed art as a career, my only realistic options lay in secretarial work or document production. Accident of timing placed me at the launch of the computer age, where my excellent typing and spelling gave me an employment advantage as a word processor. Thus began a long, bumpy journey in which I sought the right niche in publishing or marketing. Meanwhile, I wrote another novel.

From college onward, I lost having my own bedroom, where I used to draw and paint in privacy. The new normal was cohabiting with partners and/or housemates in close quarters, which made it nigh impossible to create art unobserved. But I could write in notebooks, and later type on screens — even save the material to disk, what a bonus! — without anyone seeing what I was doing.  So I spent more time writing and less time drawing, until I quit art altogether with a sad self-portrait on my thirty-fifth birthday.

Meanwhile, multiple writing-related threads wove together. Business documentation brought me into proofreading and typesetting. Personal projects centered on revising and developing my two novels into publishable works. A rising interest in publishing itself brought me into copyediting. Slowly but surely my career coalesced around producing words.

The day came when I was downsized out of a terrific production job that engaged all my skills and interests, leaving me standing on a new square one. Again by accident of timing, I lived where no comparable jobs were in commuting distance — but the internet had arrived, making remote work possible. As well, the publishing industry was being upheaved by corporate buyouts and dumping a lot of editorial staff, who promptly established themselves as freelancers and created online support communities and referral networks. The combination made it the right time for me to risk self-employment.

I could either reactivate my art side and become a designer and compositor, or stick with the language side and become an editor/proofreader/writer/manuscript preparer. An investment in hardware and software was required either way. Not only was it less expensive to kit up as an editor/writer, but also I had learned that while I might have been born an artist, I did not inherit the designer gene. Failure was guaranteed if I went that route.

So I hung out my shingle and took on all the word-related work I could get: short form, long form, fiction, nonfiction — including academic and technical — in both traditional and indie publishing. I wrote articles for magazines. I finally sold both of my novels, though not until after I’d completed a work-for-hire volume in a nonfiction self-help series. That led to blogging. Then I added book reviewing and contest judging. Occasionally I attended conferences and did some teaching or coaching.

By this route I achieved a role in publishing, but . . . what to call myself? My business name and tagline served — “DocuMania: Production Support for Editors, Writers, and Designers” (or “DocuMania Editorial Services,” as circumstances warranted) — but what about individual identity? It happened often enough in social situations that somebody asked what I did for a living, or business introductions required a simple label.

I settled for Editor, because that covered it all: reading, writing, evaluating, discussing, and producing written material, while dealing creatively with other writers’ works. Unlike my own artistic efforts, editing was — and remains — something I could do on demand, any time, any place, any subject, always engaging my technical side even if the creative side was groaning or shut down. It led me at last to my niche: copyeditor, line editor, and assessor of indie novels. These allowed me to occupy the worlds of imagination and expression while helping others with the mechanical elements they’re wobbly with, in a mutual-benefit balance that paid the bills.

Thanks to this positive mix, I was able to write a third novel, and self-publish it because my experience included mastering the basics of that, too.

My success would not have happened without the support of the online editorial community. While some editors began their careers in the pre-computer era so were already established when tools and opportunities expanded, my late start and uncertain direction would have impaired me at an earlier time, especially since I never lived anywhere near a publisher, university press, magazine, or newspaper — or adequate libraries. By the time I joined the crowd online, endless resources and mentors were available, without having to leave my rural homestead.

In hindsight, I realize I needed to go through the artist phase to discover the writer phase, which proved to suit me better. Yet I still consider myself an artist, because editing is a component of writing, and writers are the literary practitioners among the full arts family that includes painters, sculptors, photographers, musicians, dancers, and crafters. Each of these arts involves technique, tools, and technicians as well as passion and creativity. As an Editor, therefore, I am a Writer and an Artist.

 

 

Carolyn Haley

Proprietor, DocuMania Editorial Services

Categories: Member Articles, Writing

The Last Word (and how to find your own)

May 22, 2026 Post a comment

So there you are. Searching on Amazon or in the library for books on writing. Surely there’s a book that can tell you how and what to write. It will literally pull the words out of your brain.

No. Wasting time hanging around bookstores looking for the pot of gold won’t get your book written. Only you can do the work. It’s like hanging around a gym and watching others clang the weights and sweat on the treadmills and thinking you’ll get six-pack abs and lose weight.

Ain’t happenin’.

But . . . but . . . but my adult writing students often ask, surely there’s a book that can help me get organized and start writing.

Other than doing free writing, mind mapping, writing all the time, making lists, chaining your laptop to your waist, and drinking Red Bull, I do recommend three writers and their books, if you insist:

  • Anne Lamott’s Bird by Bird: Some Instructions on Writing and Life is easy and quick to read. She gives you permission to bang it out and write (in her words) that shitty first draft. She also gives guidance on how to handle sensitive topics such as abuse and abusers.
  • In Writing Down the Bones, Natalie Goldberg assembles the sugar, flour, eggs, and vanilla. But do you have a cake yet? No. She gives some useful pointers to get your cake baking.
  • And, of course, Stephen King. His autobiography and writing guide, On Writing, is a classic. Make sure you buy a paper copy, not ebook version, because you’ll want to dog-ear, highlight, and sticky note this thing to death (hmm, a common theme of his). He’s a master. You’ll learn a lot about him and about writing and discipline — and maybe something about yourself as a writer.

So why are you still reading this? Get busy writing.

Sandra Wendel is a nonfiction book editor. This post is an excerpt from her newly revised, award-winning book, Cover to Cover: What First-Time Authors Need to Know About Editing (2026). This is the book you recommend to your authors because it contains a helpful checklist for authors to get their manuscripts ready for your editing. Don’t miss the chapter titled “The Chapter on Writing I Didn’t Want to Include (ChatGPT Made Me Do It).”

Categories: Member Articles

A Writer’s Fanfare

September 23, 2022 Post a comment

In the 1950s, my interest was captured by Carolyn Keene’s Nancy Drew series. Each holiday, I would request the latest Nancy Drew title, and on receiving it, I would curl up in an oversized chair and begin reading the fast-paced adventure.

Whereby, I dabbled at creating my own mystery stories at an early age. My first effort detailed a long, frightening chase by a sinister man. A dark tunnel appeared, leading to (of course) a haunted mansion. The not-so-brilliant ending had me saved by the man of my life at the time — my father.

My parents and teachers would often tell me, “Patty, you are a dreamer. You have a vivid imagination. Put it to good use.” It was at that point, in lieu of playing with friends or watching the new small-box-wonder — TV — I sat at an old desk in the kitchen and wrote mystery stories. I also drew stick figures to illustrate the action in the stories. The discovery of boys replaced pen and paper. The telephone became my favorite instrument, and I lost interest in reading and writing until a formidable nun taught me English in high school. With her teaching skills and persistence, she developed writing skills in me that I never knew I had. I won a major writing contest at school that year, shining a bright light on the school, teacher, and myself.

With a revival of interest from my childhood, I picked up where I left off, writing saleable poetry and a variety of articles, essays, and short stories. Presently, I am penning novels to include mainstream stories and my favorite, mysteries.

Two favorite characters I have created for general entertainment are Gert Carver and Nina Westacott. Friends for many years, the two women pursue bottle mining and flea market quests. I was fortunate to have a close relationship with two aunts. The idea came to mind to express how their uniqueness affected me as a child. I wished to pass the essence of their warm and zany personalities on to others and I fictionalized them.

In writing mystery stories, I am determined to have justice served. My recent sojourn to the Rensselaer County Courthouse for jury selection impressed upon me that perpetrators have more rights than victims. It confirmed what I already knew: people are victimized once during the actual crime and once during the detailing of the sordid events leading to the crime at the trial. Can anyone blame a person who refuses to go through a debilitating trial? Hence, the perpetrator gets away with a plea bargain or less and walks away a free man. Often, he/she commits a similar crime. I would like to shadow dedicated professionals of the justice system and put into writing the need for more honesty and integrity.

Ideas for a writer’s fanfare are everywhere. Newspapers are a good source for material; just study the headlines. What if …?

 

Patricia Crandall has published eight books as well as numerous articles and short stories in various magazines and newspapers. In November 2022, she will publish Lacy O’Dunn, The Rookie, a crime/thriller involving drugs and car bashing senior citizens on icy winter roads. She is also working on a book of short story mysteries to be published in 2023. A member of Sisters in Crime (Mavens) and National Association of Independent Writer & Editors, she lives with her husband, Art, and a rescue cat, Bette, at Babcock Lake in the Grafton Mountains near Petersburgh, New York. She has two children and three grandchildren who live nearby.

Categories: Member Articles

Indexing Basics

April 1, 2022 Post a comment

Indexing is a form of writing—probably the only form of writing in which the goal is to get the reader out of your creation as soon as possible. A criterion of the American Society for Indexing’s (ASI’s) annual indexing competition requires an index to bring together references to similar concepts that are scattered in the text or that are expressed in varying terminology.

Understanding and organizing the information and ideas in a text and creating a helpful index requires a human touch; a computer cannot write a useful index. Indexer Do Mi Stauber gives an example in her book Facing the Text. I’ve emphasized the words a computer would probably index.

The progress of jazz from the margins to the center serves as a powerful and resonant symbol for racial progress, as when Gillespie . . . accompanied a Southern peanut-farmer-turned-president singing “Salt Peanuts” at the White House in 1978.

While all these terms are correct, a main subject is unnamed; only a human being (probably one over 50) could recall the peanut-farmer-turned-president as Jimmy Carter. A computer is incapable of life experience and background knowledge, so places, inferred ideas, and other significant information not plainly stated would be omitted.

 

Who Should Write an Index?

While the author is the expert on their subject, they are generally too close to the subject and lack familiarity with what makes a good index and the indexing process in general. I’ve seen author-written indexes list dozens of page numbers for one entry with no context. (Professional indexers generally create subheadings once there are five to seven locators under a main entry.) How frustrated would you be when you got to the ninth or thirteenth or twentieth entry and still hadn’t found what you were looking for?

A professional indexer can also be objective, making the index more useful and valuable to readers. This isn’t to say that NO author can or should write the index for their own book, but when it’s not their specialty, the index will take longer and likely not be as useful as if they hired a professional.

That is probably why most indexing is done by freelancers hired by authors, publishers, or book packagers. Many texts benefit from a well-written index, including

  • nonfiction books
  • databases
  • websites
  • corporate materials
  • legal documents
  • catalogs and periodicals
  • e-books

 

Getting Started

To get started, you need internet connectivity, a computer with good word-processing software, and dedicated indexing software. Why special indexing software? Consider just two ways to index without it.

  1. Indexing in Word requires many steps, is tedious, and doesn’t show a preview as the index builds. Word add-ons, such as IndexConvert and IndexExploit created by Barry Campbell, WordEmbed by James Lamb, and DEXembed by Jack Lyon, make indexing in Word easier and faster, but are still workarounds.
  1. Another way to index is using InDesign, which was intended for graphic designers to create pamphlets, catalogs, and such—not for indexing. Again, several steps are required to create or view entries. So, what’s a better way?

 

Dedicated Indexing Software

There are currently three main indexing programs. I use SKY because I found it most similar to a PC. Another is Cindex, which to me, seems a hybrid between a PC and DOS-based program. Then there’s Macrex, which is DOS-based.

Fortunately, the UC Berkeley course, Indexing: Theory and Application, requires students to submit a couple of assignments in all three programs to see how they work and which they prefer to use.

How does a dedicated program improve the process? It puts entries into alphabetical order, runs page numbers entered into numerical order if there is a short string of them, and allows viewing of the index as it builds with each entry. Comparing similar entries and compiling the index is much easier.

 

Indexing Workflow

To begin, I will receive page proofs for the book—images of the actual pages as they will appear, including final page numbers. I then read the page proofs, making a list of headings and subheadings and the location of each pertinent reference with the aid of my indexing software. As I read, I think of the best place to list concepts and information if I wanted to find them again later. I am creating a roadmap of the book for the reader. After completing the index, I edit it for structure, clarity, and consistency. Finally, I format it to the client’s specifications, proofread it several times, and submit it to the client.

But how do I know the amount of space allowed for the index, or whether to capitalize all main headings or only proper nouns? Or if the client wants page numbers in full or abbreviated? Sometimes, I am given specific instructions, but if not, I send a spec sheet to my clients indicating the options available. Most publishers specify at least a few requirements, but whether or not to put a C or D in between the index sections or how to present function words, such as the A in A Tale of Two Cities, is often left up to the clients. Many times, they won’t have a preference and will just ask me to use my judgment.

 

Embedded Indexes

Besides writing standard back-of-the-book indexes, I also write embedded indexes, which use invisible hyperlinks to take the reader directly to the passage indicated. Embedded indexes are especially useful for e-books. An e-book index that is not clickable is just about worthless since page size and device type usually make the location inaccurate anyway.

Although not ideal for indexing, programs like Microsoft Word, Adobe InDesign, and Quark Xpress can be used to create embedded indexes. But again, there is a better solution, and it’s called Index-Manager.

I upload an InDesign or Word file into Index-Manager, which then opens a copy of the text. I can highlight text—a word, phrase, paragraph, or even a whole section—and anchor its place by embedding a marker. Customer support for Index-Manager is excellent, and the developer offers free training classes every couple of weeks. I highly recommend the program to anyone who wants to write embedded indexes.

Not all indexers embed, but it is a growing field and something to consider. I added it almost as soon as I heard about it, and it’s my favorite way to index.

 

Benefits of a Freelance Indexing Career

Quality indexes are important to publishers, as well as readers, and the field is only growing. Freelancing allows you to choose your own hours, rates, and projects with very little equipment and cost.

If you are a writer or an editor, you probably already possess most of the skills required to make a good indexer: excellent language and analytic talents, high clerical aptitude and organizing skills, above-average accuracy and attention to detail, and a love of books and reading.

 

What Can You Earn?

It depends on several factors: how much you want to work, finding enough clients to keep you busy, how you set your prices (usually $2 to $10 per indexable page or more), your level of skill and experience. Newer indexers will initially earn less than experienced indexers. Be sure to talk to current professional indexers before signing up for training or quitting your day job.

A couple of months ago, I indexed a 1,500-page book. Since I only want to work part-time, it took me about five weeks or 100 hours. I earned over $6,000, or $60/hr. The client was a referral from another, related company I had worked with a few months prior. I know many freelancers who earn a full-time wage indexing; it is a viable source of primary income once an indexer is established.

 

Education Required

Indexing does not require a fancy professional certification, degree, or specific credentials unless a client is looking for someone with subject matter expertise for a technical book. However, some education is vital. Here is a comparison of the two main comprehensive indexing courses in the United States.

UC Berkeley Course

  • Instructor-led, plenty of feedback
  • 3-unit credit available
  • Regular assignments and due dates
  • Uses main indexing programs
  • Six months to complete
  • $810

American Society for Indexing Course

  • Student led; limited feedback
  • Divided into four modules
  • Self-paced
  • Recommends trialing programs
  • Four years to complete
  • $695 + ASI membership ($199)

To see if indexing is a good fit for you, take Sylvia Coates’ free 8-hour intro course (https://canvas.instructure.com/enroll/WHM7D7); it sanctioned my indexing plunge, and I enrolled in the unmatched UC Berkeley course. Indexing is a feasible career choice and is something to consider.

 

Heather Pendley (PendleysProEditing.com) is a freelance indexer and copy editor. She is an ASI Director at Large, the Membership & Social Media Committee VP for SD/PEN, was an EFA 2020–21 Board of Governors Member at Large, and judged ACES 2020 Headline Competition. Heather lives in the San Diego area with her family, which includes two rescue dogs.

Categories: Indexing, Member Articles

In Spite of Barriers, Women Make the Best Leaders

April 19, 2019 Post a comment

Studies show the ideal leader today is ethical, honest, trustworthy, and fair regarding employee expectations. These traits earn the respect of followers and are closely aligned with women leaders.

According to the U.S. Department of Labor, women comprise 47% of the U.S. labor force, yet lag substantially behind men when it comes to representing leadership positions. The good news is even though the gender wage gap has declined in most professions, the number of women climbing the ladder to management ranks has increased. But in spite of these achievements, women still face leadership challenges in the workplace.

 

Leadership Barriers Women Face

The glass ceiling metaphor and other limited opportunity metaphors like glass door and glass cliff remain as popular today as they did 10 years ago. When things go wrong and the group fails, women leaders are likely to get blamed even if the failure was caused by events that took place before they came on board. Women report having fewer support networks at work, not getting needed information, and not being acknowledged for their efforts.

Women are also more likely to experience burn out and become disillusioned with their jobs and organizations and may end up quitting as a result. Cultural expectations also work against women who aspire to become leaders. Many never seriously consider becoming leaders because the process of socialization has taught them leadership professions are only open to males.

Negative stereotypes and discrimination can lower the self-confidence for some women and make them reluctant to take risks or strive for leadership positions. And since our culture highlights nurturing roles of women, many enter service professions such as teaching, nursing, clerical work, or roles that support the larger organization.

 

Changes on the Horizon

Fortunately, attitudes toward women in leadership are changing, especially among the younger generation. As more women succeed in management roles, stereotypes will continue to erode. When this happens, women will experience less prejudice and more opportunities.

As global environments become more competitive, management styles are shifting away from old leadership styles to more transformational styles that emphasize communication, teamwork, and responsiveness. These leadership styles will benefit women in today’s workforce.

 

Gail McShan-Elly is a writer and blogger. She is married and believes greatness is achieved by serving others.

Categories: Member Articles

Recent Posts

  • Member Benefit: Discount on ProWritingAid
  • Book Review: Vademecum of English: A Complete Reference Guide for Teachers and Learners
  • Robin Pool, NAIWE’s Sci-Fi/Fantasy Expert
  • Days to Celebrate in August
  • Member Post: Am I a Writer or Not?

Categories

Links

  • Member Area
  • NAIWE Bookstore
  • NAIWE- The Association Site
  • Words Matter Week

Meta

  • Log in
  • Entries feed
  • Comments feed
  • WordPress.org

Latest Posts

Member Benefit: Discount on ProWritingAid

August 14, 2026

Book Review: Vademecum of English: A Complete Reference Guide for Teachers and Learners

August 10, 2026

Robin Pool, NAIWE's Sci-Fi/Fantasy Expert

August 7, 2026

Days to Celebrate in August

July 24, 2026

Member Post: Am I a Writer or Not?

July 20, 2026

Micro Niche in a Macro World

July 17, 2026

Contact Us

  • 804-476-4484
  • P.O. Box 412
    Montpelier, VA 23192-0412
Facebook Instagram Linkedin twitter

© NAIWE. All rights reserved. Designed by My House of Design.